There are many situations in which you will need to ask someone for confirmation. You may think that asking to confirm information is redundant, especially if you already have the information in front of you or saved in a previous conversation. In this situation, you may ask them to confirm their first and last name or their order number. It has been our pleasure to create this _____________ for ______________. Imprint | Privacy | Terms and conditions | DPA, Download our free request for approval templates, Get the free request for approval templates. A great way to save yourself the trouble of asking for late payment is to send a kind reminder before the pre-agreed payment period comes to an end. All-inclusive business software for project-driven teams. In this guide, well cover common situations where you will need to use a could you please confirm phrase and how to compose one of your own. Look over the products or services provided and ensure they align with the purchase order or contract agreement. Im writing to request approval to hire a freelancer to help with the increased workload on Project _________. While it would be ideal to have high-ranking company leaders, such as the CEO and CFO, sign off on every payment to ensure its approved, this is usually impractical. What is the better way to say, "I will wait until you ask me to start off"? of days/months/etc.]. "Signpost" puzzle from Tatham's collection. By clicking Accept all cookies, you agree Stack Exchange can store cookies on your device and disclose information in accordance with our Cookie Policy. You may be speaking with a customer in a support chat and need to send an invoice to their email. WebI am writing this email to ask you for the approval of a petty cash request, for the value of (enter requested amount here). This could be a project manager, the head of a department, or even an external client. For example, someone could confirm the facts that they heard in a meeting or a request from a customer, in cases where there is some sort of disagreement over what was said. It's a valid word, but I think it has to be said that it's less common in general parlance than some of the other answers. Here are some benefits of improving your invoice approval process: When you simplify the approval process for invoices, you streamline decision-making for accounts payable. Thats why the best request for approval example is being persuasive while using valid justification and arguments to convince your boss or other stakeholders that your request deserves to be approved. request for approval templates), 16 best Coca-Cola ads learning from the masters, Here's How Your Content Marketing Process Should Look Like, Report: The State of Creative Collaboration in 2023, Seeking permission to finalize a complete task or project, Creating a new asset, e.g. Project proposals may need approval both internally and externally. First, you need to make sure that youre looking up the right account so you have accurate information to reference. Get analytics on your review process to maximize efficiency. I guess while "approval" might mean "an indication from someone that they have no objections with you going ahead", it need not mean "an indication from someone that you can go ahead". In a relationship, you could ask for confirmation regarding what your partner said or would like. To make the approval process more efficient, consider setting a cost threshold for approvals and allowing invoices for small amounts of money to be paid without needing approvals. We are currently in ________ phase of the project, and were excited to approach the next deliverable. WebWe therefore request your approval for the report to be referred back to committee. to give permission for someone to do something or for something to Small, authorized purchases (such as office supplies or employee reimbursements) may also be made using a petty cash fund. Messaging apps, like Slack, are better for short messages to be answered quickly. Im looking forward to our meeting. Copy of invoice. Please let me know at your earliest convenience. Thats why in this article, youll find everything about different types of requests for approval and easy ways to successfully submit them. Make sure the payment is scheduled at least a few days before the invoice due date to leave a buffer in case any issues arise when you go to make the payment. Its a great idea to confirm an upcoming meeting or event, especially if you arent sure on the date or time. Sandra Habiger is a Certified Public Accountant with a Bachelors Degree in Business Administration from the University of Washington. I do feel that it would be better if rewritten as"I will start as and when you instruct". @GreenAsJade Yes, it probably is less used, but the other words have additional baggage - e.g. waiting for the go-ahead from the control tower. Can you please confirm what date you made the purchase so I can look back into our records? Discover the key differences between online proofing and traditional proofing. I seem to have misplaced that information. How do I stop the Flickering on Mode 13h? Please in the region. Your doctor example is not the right one as the OP asks for a better way to say I will wait until you ask me to start off. Invoice approval is vital for several reasons, particularly in the case of internal fraud. A child may ask for this type of confirmation from their parents, a teacher, or a sibling. If you know to politely ask for payment, you can settle any unfinished business without having to resort to more severe measures. http://www.oxforddictionaries.com/definition/english/clearance, Improving the copy in the close modal and post notices - 2023 edition, New blog post from our CEO Prashanth: Community is the future of AI. Look at the amount youre being charged and ensure it aligns with what you discussed with the supplier. Our team has been hard at work and completely invested in creating an excellent __________ for _____________. This is a review process of each invoices details, pricing, and calculations to ensure they are correct, accurate, and complete. If the supplier offers any discounts for early payment, note them and confirm whether its possible to meet the early payment deadline to save money. File the invoice in your records by the invoice due date. Please Confirm Receipt of This Email Payment approvals are there as an oversight for payments being sent from the company, ensuring that an employee isnt simply sending the companys money to their bank account or business. Fourth email: Send a follow-up email to the customer and ask for a review. 50 officers are waiting for your approval to You can also automate your invoice by using recurring bill payments for any vendors that regularly invoice you a set amount. This could be a procurement officer or someone familiar with the companys usual invoicing routines. Common Could You Please Confirm Situations, Tips For Using A Give Me A Moment Statement, 15 Could You Please Confirm Chat Templates, 7 Could You Please Confirm Email Templates. You can decline analytics cookies and navigate our website, however cookies must be consented to and enabled prior to using the FreshBooks platform. Something like giving a green signal. These synonyms are great to show you how to politely confirm receipt of an email. Thats why if you need more than just basic personally identifiable information (i.e., their date of birth, the last four digits of their card number, their mailing address, etc. Saturday's game. By implementing this process, you can achieve more consistency, accuracy, and quality across your projects, while being able to more effectively oversee the work of your team members. 5. Thus, your tone cannot be as casual and nonchalant as it was when sending your last payment request email. Similarly, if you will not be able to send a client a particular line of products, you may communicate this information in an email and ask for confirmation that they have read it. Weve come up with a really exciting project and we hope youll share our enthusiasm as we look forward. Some of our partners may process your data as a part of their legitimate business interest without asking for consent. Everything isnt clear. Bad payers are not always bad entrepreneurs. You may be competing with other project teams for limited resources. Doing so allows you to move ahead with assurance but you also want to ensure that you use courtesy to build your relationship. Refund request response email templates Request for Approval Letter Flashcards | Quizlet 4. Can you confirm your email address for me? Please take the. Why refined oil is cheaper than cold press oil? The best answers are voted up and rise to the top, Not the answer you're looking for? That is especially the case if the nature of their projects is complex and requires a significant amount of company resources. As people progress in a relationship, they want to make sure they are on the same page. But its a different case with deadline extension. @Pradyumna - Again: I refer you to the usage citations in my answer, which clearly contradict your interpretation. You know how to write an invoice, how to send an invoice email, and how to structure your payment terms to protect your business. Your business needs a simple process to approve an invoice for payment, which preferably begins before you even receive an invoice from a vendor. Be sure to send this precocious email around 5-7 days before the due date and choose any weekday except Friday, since a weekend intervenes. Make feedback fast, clear, and collaborative for clients and internal stakeholders. Go right ahead. Plus, eight different request for approval templates for every situation. Instead of typing responses or looking for the right template in your content bank, Sapling simply displays the top recommended responses. One easy way to reassure the other person is to simply explain to them why you need this specific piece of information. especially in a less formal setting. This situation is a little less sticky than a budget adjustment. (Definition and examples from oxforddictionaries.com). Passing negative parameters to a wolframscript. Free Template for a Request for Payment Letter. However, you should refer to the total amount your client is obliged to pay. Also, describe your situation and the company risks you may face because of this outstanding invoice. If you work on any customer-facing team, then Saplings chat assist can help you save time. But, different situations call for different requests for approval, which is why you should treat all of them differently and adjust your request to a specific situation. If not, I will speak with you then! There are some good options here, additionally one might say "I'm ready when you are." WebThese are the best options: Other ways to say please confirm receipt of this email are please confirm you acknowledge this, kindly confirm receipt of this email, and please acknowledge receipt of this email.. They have an outstanding payment towards your business that they have to settle. 2. There is always a possibility that a hacker could view the information you or the other person sends across these channels. For this reason, you should be ready to deal with outstanding payments in the best possible way. Studies have shown that it is better to include your significant other in your social media posts. happen (often + to do sth). I am confused about such and such., Please confirm how we can help you to implement this.. This ensures payments arent sent out in error and prevents major issues like internal fraud. Thats a risk you shouldnt take. Please reply with confirmation that you have received this email., Please reply with confirmation that youve read the attached., Please confirm by email that youve received the details on the meeting.. The consent submitted will only be used for data processing originating from this website. Why is this so important? After cross-checking that you have the right contact details, your next step would be to make a call and discuss the situation directly with the client about the overdue invoice. I am completely missing a simple word which means "an indication from someone that you can go ahead". Do you feel the same?, I enjoy spending time with you and I would like to know where this is going?, Where do you see our relationship a year from now?. However, weve encountered unexpected delays in our deliverables due to the following circumstances: An adjustment of the budget will result in the following positive outcomes: We are fully invested in staying on track for the remainder of this project. A late fee will apply, starting from tomorrow, as agreed in the payment terms of our agreement. How to Accept International Payments: International Payment Methods, Suing for Non-Payment of Services: How to Take Legal Action and Get Paid, Do You Send an Invoice Before or After Payment? Once this step is done, you can move forward and continue helping the customer resolve their issue. Hopefully, your client will be convinced to proceed with the payment. Heres everything you can include in this type of approval request: You can consider presenting this in table format or another format that flows best with how your company usually does these things. Please take the tour and visit our help center to see how it works here. Our team has been hard at work and completely invested in creating an excellent __________ for _____________. How Do You Politely Ask Someones Name On The Phone? Thats why its always a good idea to look for ways to streamline your payment approval workflows, ensuring youre spending as little time on menial administrative work as possible. Tell them when you need the approval (or notice of any amendments). they have delayed the launch to await project approvals. This tip is crucial for agents that interact with customers, whether its in support or sales. What is this brick with a round back and a stud on the side used for? Similarly, if you are representing your company at a meeting, you may have full authority to make all decisions on behalf of the organization. We need to confirm your payment information to complete the sale. The word you are looking for is clearance. While the specific language may change slightly depending on the recipient, a standard format will serve as a good template for future project proposal requests. You can set up reminders quickly for outstanding invoices that "are about to become overdue" or for those whose due date has elapsed. Send invoices, track time, manage payments, and morefrom anywhere. But the better you justify the reason for the adjustment, the higher chances youll have to get the approval that you need. At the same time, if the client has been informed thus far due to wrong contact information, you can always call them and explain the situation. Although using a platform may seem to take longer at first, it actually allows you to achieve faster and more efficient turnaround once the whole team gets familiar with it. You could ask them to confirm that they have received an item. Or what if they no longer use that email account for professional correspondence? However, if, in the meantime, you have already settled the amount, please ignore this reminder. Our team has been hard at work and completely invested in creating an excellent __________ for _____________. For customer support, if you need to look up information about a customer such as their account or a past order, youll need to confirm some details. But regardless of what the milestone looks like, you should always keep your language standardized. Check the dates of all the goods and services listed on the invoice and cross-reference them with your past invoices to ensure theres no overlap. Phrase request: Something you don't want to do, but you have to, and situation will keep happening until you learn how to deal with it. The advice in this article concerns the first overdue invoice email you will need to send and any other please, pay your invoice follow-up actions. WebAn effective order e-mail has the following components: product specifications. See here: http://www.oxforddictionaries.com/definition/english/clearance. Once the invoice is created, send the digital version to the primary point of How to politely ask for a payment [1st Email & Follow-ups] - Elorus When crafting a request for approval, take the following best practices into consideration: Online proofing tools can help you review and approve digital content and speed up the time to approval. Go-ahead may suggest your idea of 'green light': (from TFD), 1 The action of officially agreeing to something or accepting something as satisfactory: This is especially true if the information is personal or sensitive. WebSome of the key points that you can include in your emails when responding to refund requests are: Letting a customer know youve received their request. It can take some time to set up an entire approval process from the ground up, but its a one-time investment that will more than pay for itself down the line. Reasons we have fell on increased workload include the following: Hiring a freelancer to perform __________ work will remove an anticipated delay in project deliverables by _________ days. I would be highly obliged if you could confirm that my application has been received by you., I would be grateful if you could send me a confirmation email regarding the receipt of my resume., Kindly confirm receipt of my college application via email.. To help you hack this time-saving, efficiency-boosting communication strategy, we created this guide to using could you please confirm statements. How you do you say "What is this word?" When submitting a request for approval, wed recommend that you follow these standard steps: Decide how youre going to send the request, either via chat messenger, via email, or through a feedback tool like Filestage. As youre aware, our team has been working on [project] for the last [no. To save an editable copy, follow these simple steps: Requesting approval is a fundamental business process. Asking someone to confirm that theyve received your resume is important when you are looking for a new position. We lose track of or delete important emails that we didnt realize we would need later. Our accounting platform is secure, efficient, and easy to learn, ensuring you dont spend unneeded time on inefficient processes. Make feedback fast and clear with smart annotation tools. An invoice approval form is an internally-used company document that explains the business unique process for approvals of payments. You may be asking yourself questions like Which tone should I maintain with my clients?, How can I ask for payment without looking desperate or overly strict? and How to deal with long-lasting outstanding invoices?. Youll want confirmation that the person has read the email and understood what is required of them. Customize your Filestage experience by with our API and single sign-on (SSO). How Do You Say Politely I Am Waiting For Your Reply? If you have a legally binding contract with your client, it would be easy for you to claim your money back. Consider requiring approval for purchase orders only so your accounts payable team can pay invoices faster. If you ask for confirmation in a face-to-face meeting, it may not be as easy to request written confirmation. WebThis answer closely relates to: Please provide your approval to proceed with the invoice Please provide approval or feedback by Kindly provide the approval for dispatch WebIts not that kindly provide in itself is unidiomatic to me, but in combination with We [kindly] request, it is the less idiomatic of the two. See how Filestage protects your teams data and complies with GDPR. They clearly show 'approval' being used in the sense of 'permission' or 'go-ahead'. You can proceed to the payment online through PayPal or through a payment to my bank account, as previously agreed upon. You revealed your dissatisfaction with the performance of my unit at the last quarterly meeting. You could request approval in one of three ways: The benefits of using approval request emails and tools are making the request official and documented, which can be used as evidence later down the line. Also, you should provide multiple payment options, such as credit card or extra payment providers like PayPal, Stripe, Revolut, Wise, and others. Otherwise, the purpose of this approval is to make sure all stakeholders are informed about changing the scope of the project, and that everyone supports it. Young children especially, may not always know what details are important. Please let me know if we need to change. The article was initially published in April 2020 and updated on December 5th, 2022, for accuracy and comprehensiveness.As an experienced entrepreneur or an Elorus blog follower, you know how to streamline your invoicing and billing process. You may want to set up a system where your accounts payable team simply goes to the approver in person to discuss any invoice details and get it approved quickly on the spot.